Application
This unit applies to individuals working in any industry context who coordinate the planning of any type of touring event. It is particularly relevant to the cultural, hospitality, sport and tourism sectors, and to event managers who work across all industry sectors. A touring event is defined as one where the same event is staged at multiple locations. Locations may be regional, intrastate, interstate or overseas. Events are defined very broadly and may include exhibitions, promotional events, seminars or conferences, cultural productions, concerts or sporting events. Highly developed planning and organisational skills are required in this unit. Individuals operating with a significant level of autonomy, often with management responsibility, undertake this role. |
Prerequisites
Nil |
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA | ||
1 | Identify and assess touring requirements | 1.1 | Identify and source relevant information to inform tour planning, including information on touring venues/locations |
1.2 | Evaluate information to determine specific touring needs | ||
1.3 | Assess relevant scheduling, budget and workflow issues | ||
1.4 | Liaise with relevant colleagues and stakeholders as required to discuss and agree on specific touring needs | ||
2 | Plan and organise touring arrangements | 2.1 | Make plans for touring in accordance with agreed approach and resource allocations |
2.2 | Integrate legal and occupational health and safety requirements into the planning process | ||
2.3 | Create clear and appropriate action plans including allocation of resources and responsibilities | ||
2.4 | Monitor touring arrangements in accordance with timelines, budget and quality requirements | ||
2.5 | Create accurate documentation on touring requirements to allow for easy interpretation by others | ||
3 | Liaise with others on touring requirements | 3.1 | Prepare and distribute documentation relating to tour requirements to appropriate stakeholders, including touring venue personnel as required |
3.2 | Make and confirm agreements on touring arrangements in the appropriate format within scope of individual responsibility | ||
3.3 | Provide accurate and current advice on touring arrangements to relevant stakeholders | ||
4 | Evaluate touring arrangements | 4.1 | Identify and agree appropriate evaluation mechanism for touring arrangements |
4.2 | Evaluate effectiveness of touring arrangements in accordance with agreed mechanisms | ||
4.3 | Incorporate results of evaluation into future planning and work practice | ||
Required Skills
|
Required skills |
communication skills to liaise and consult with others on potentially complex logistical issues literacy skills to interpret and create a wide range of organisational documentation planning and organisational skills to coordinate multiple and potentially complex interrelated elements of event staging problem-solving skills to develop practical solutions to a wide range of planning and operational challenges. |
Required knowledge |
touring process, key roles and responsibilities, and special issues that apply to touring an event in the relevant work context technical/specialist knowledge that underpins the event in the relevant work context, eg collection management or exhibition development for travelling exhibitions, type of event variations/adjustments that may need to be made for touring legislative requirements that impact on touring arrangements in the relevant work context, including occupational health and safety requirements features, formats and purposes of the range of documentation required for a touring event in the relevant work context. |
Evidence Required
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the following is essential: effective planning of touring arrangements for an event knowledge of the particular issues, requirements and documentation that impact on a touring event in a particular work context. |
Context of and specific resources for assessment | Assessment must ensure: access to an event for which planning can be undertaken. |
Method of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate evaluation of a report prepared by the candidate on the planning process for a touring event, including challenges faced and how these were overcome evaluation of touring arrangements, documentation and agreements prepared or made by the candidate oral or written questioning to assess knowledge of particular regulations or procedures that apply to event touring in a specific work context. |
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: event management units exhibition development and management units. |
Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
Relevant information to inform tour planning may include: | existing tour schedule touring objectives available budget venue/site layout and dimensions technical specifications, eg power capacity access information (hours, truck access, parking, traffic) amenities and facilities transport options/limitations special needs of materials e.g. special transport or packing requirements |
Specific touring needs will vary according to the area of work and may include: | transport (air, sea, land) travel and accommodation (for travelling personnel, cast etc) additional equipment personnel requirements adaptation of physical items (displays, adaptation of information materials (interpretive materials, audience handouts, electronic presentations) special packing or transportation (for cultural material, support materials etc.) insurance requirements promotional activities publicity arrangements (interviews, publicity with local media) special financial arrangements (petty cash, banking arrangements) liaison with host organisations/venues need for specialist advice or assistance |
Relevant colleagues and stakeholders may include: | host organisations host venues colleagues funding agencies artists lenders performers speakers/contributors/other talent exhibitors promotional partners caterers technical experts local communities local authorities (councils, emergency services etc.) sponsors |
Legal and occupational health and safety requirements and regulations which impact on touring may include: | safety issues in relation to the transportation of materials and equipment differing requirements between states/territories in Australia industrial awards governing travel for exhibition personnel regulations affecting overseas touring e.g. customs, quarantine |
Documentation on touring requirements may include: | touring schedule/itinerary evaluation tools and budget details support materials supplier agreements loan agreements insurance details contact lists sponsorship agreements technical information production schedules bump in schedules venue information/plans/event orders transport details accommodation lists maps and information on touring cities and towns for overseas tours: carnets for air and sea freight translations of information customs and quarantine documentation luggage labels travel permits or visas for personnel |
Effectiveness of touring arrangements may relate to: | content format venues travel arrangements host agencies scheduling |
Sectors
Not applicable.
Competency Field
Management and Leadership - Event Management |
Employability Skills
The required outcomes described in this unit of competency contain applicable facets of Employability Skills. The Employability Skills Summary for the qualification in which this unit of competency is packaged, will assist in identifying Employability Skills requirements. |
Licensing Information
Not applicable.